This article provides a step-by-step guide for administrative users on how to operate a course in SimCapture Enterprise, including how to manage course status, participants, evaluations, and session activities.

Before You Begin

• Only Course Administrators or authorized users can start and manage a course.
• Once a course is started, evaluations and session tools become available to participants.
• Ensure the course is properly configured with permissions and content before launching.

Starting a Course

1. Navigate to the Courses section.
2. Locate the course you want to begin.
3. Select Start Course, then select Update.
4. The course status will change to In Progress, making it visible in learners' portfolios.

Once a course is marked Complete, it can no longer be used for new sessions but can be rerun if needed.

Course Statuses

• In Development: Not visible or assignable to participants.
• In Progress: Active and available for assignments and sessions.
• Complete: Closed for new sessions but can be reviewed or rerun.

To change a course's status:

1. Select the course name.
2. Select the pencil icon in the Details pod.
3. Choose the desired status.

Managing Course Participants

To view participant activity:

1. Select the course name.
2. Scroll to the Course Participants pod.
3. Select a participant's name to view their activity and statistics.

You can also access the Learner Statistics Report for:

• Total Score
• Score Details
• Quick Stats

Using the Course Agenda

The Agenda pod is your control center for managing:

• Reservations
• Course Evaluations
• Score Releases

Click Go to Full Agenda to access and manage these elements.

Course Evaluations

SimCapture supports two types of evaluations:

1. Course Evaluations

• Not tied to a specific session or scenario.
• Ideal for:
  • End-of-course feedback
  • Faculty evaluations
  • General learner reflections

To create a Course Evaluation:

1. Go to the Curriculum section.
2. Select Add New Evaluation.
3. Choose Create New or Copy Existing.
4. Fill in the title and description, then click Save.
5. Add questions and preview the evaluation.

To assign a Course Evaluation:

1. Go to Full Agenda > Assign Course Evaluation.
2. Set:
   • Release Time
   • Retraction Time
   • Target Users (all or specific)
   • Completion Mode (allow saving or require one-time completion)
3. Select Save.

The course must be In Progress before the evaluation release time, or it won't appear in learner portfolios.

To view or print evaluations:

• Select the evaluation name.
• Use the Print option to generate a PDF of blank, in-progress, or completed evaluations.

2. During Session Evaluations

• Automatically triggered when a session begins.
• No manual assignment required.
• Ideal for real-time feedback during simulation sessions.

Exporting and Reporting

From the course page, you can:

• Export the course agenda.
• Generate progress reports.
• Review session results and participant performance.
• Use the Course Validation Report to ensure all required evaluations are completed before releasing scores.

Completing a Course

Once all sessions and evaluations are complete:

1. Return to the course page.
2. Select Complete Course to close it for new activity.

Need help managing your course or evaluations? Visit the SimCapture Help Center or contact your system administrator.