Overview

Self-enrollment events allow learners to sign up for simulation sessions on their own-saving time for administrators and giving students more control over their schedules.

Before You Begin

• You must have course editing permissions to create or manage self-enrollment events.
• Decide whether participants can attend multiple events for a given scenario:
  • Navigate to Course > Scenario > Settings
  • Under Course Participation, toggle Allow Multiple Self Enrollment Sign Ups ON or OFF

Creating a Self-Enrollment Event (Course Level)  

To create a self-enrollment event within a course:

1. Go to Courses and select the course you want to manage.
2. Click Go to full agenda.
3. Click Add Reservation.
4. In the reservation form, toggle Allow Participant Self-Enrollment to ON.

Configure the following options:

• Available slots: Set how many participants can enroll. You can increase this later or manually add users beyond the limit.
• Eligible Participants: Choose who can enroll. Use Quick Add to include all course participants.
• Enrollment End Date: Set a deadline for when participants can enroll or unenroll.

Note: If you add new users to the course later, you must manually add them to the eligible list. Once configured, click a participant’s name and toggle Enroll to manually enroll them if needed. Enrolled users will be marked with a checkbox.

Once saved, and if the course is In Progress, eligible participants will see the event in their SimCapture dashboard and calendar.

Creating a Global Self-Enrollment Event (Calendar Level)

Calendar Administrators can also create self-enrollment events outside of a course:

• Go to Calendar > Add Reservation.
• Fill out the reservation form.
• Select a Course and/or Scenario (optional).
• Enable Allow Participant Self-Enrollment and configure the same options as above.

Note: Global self-enrollment events do not appear in the dashboard. Participants must access them via the calendar tab.

Editing a Self-Enrollment Event

To make changes:

1. Click the reservation in the calendar.
2. Click More Details.
3. In the People section, click the pencil icon to:
   1. Adjust available slots
   2. Add or remove eligible participants
   3. Manually enroll or unenroll users

Participant Experience

Once a self-enrollment is live:

• Participants see it in their dashboard (if course-based) or calendar (if global).
• Hovering over the calendar icon shows the earliest enrollment deadline.
• Clicking Enroll filters the calendar to show all available sessions.
• Hovering over a session shows details like title, time, simulators, course, and available slots.
• Clicking a session allows users to Enroll or Unenroll (if slots are available).

If no slots area available, the session appears grayed out and marked as Full. If multiple participations are not allowed, enrolling in one session will grey out others for the same scenario.

Notifications

Participants will receive email alerts when:

• They are added as eligible to a self-enrollment event
• They are manually enrolled or unenrolled by an admin

Changing to a Non-Self-Enrollment Event

If you switch an event from self-enrollment to standard:

• All eligible participants are removed.
• A warning will appear: “Warning, you are making this a non-self-enrolled event. Enrolled users will become participants in this event but will lose the ability to edit their status.”
• Click Confirm and Save to proceed.