The OSCE Encounter Report helps administrators track which Standardized Patients (SPs) have interacted with which learners—and when .

This report is commonly used to prevent repeated learner‑SP interactions , supporting fairness, diversity, and exam integrity across OSCEs.

Access and Permissions

When to Use the OSCE Encounter Report

Use this report when you need to:

• Review learner‑SP exposure before scheduling an OSCE
• Avoid assigning the same SP to a learner too frequently
• Support exam fairness and consistency
• Audit encounter patterns after an OSCE
• Prepare documentation for internal review or accreditation

Key Information to Know Before You Start

Report Scope

• The report displays historical learner–SP encounters
• Data reflects recorded OSCE interactions within SimCapture

Color‑Coded Indicators

The report uses color coding to highlight recent repeat encounters :

• Yellow – Learner has seen the SP once in the last 6 months
• Orange – Learner has seen the SP two or more times in the last 3 months

These visual cues help you quickly identify potential overexposure risks .

Excel Export Formatting

When downloaded:

• Usernames are formatted as 
  Last Name, First Name, Middle Name (if applicable)
• Color‑coding is retained for easy review, filtering, and sorting

How to Access the OSCE Encounter Report

1. Select Courses from the global navigation bar
2. In the Results pod (within the course), select View Reports
3. From the Report dropdown, select Encounters
4. Choose Display Number of Encounters

The report displays a grid view showing learner–SP interactions.

How to Read the Report

• Rows represent learners
• Columns represent Standardized Patients
• Cells indicate whether an encounter has occurred
• Colored cells highlight recent or frequent interactions based on defined time windows

This layout allows administrators to quickly scan for repeat encounters.

Downloading the Report

1. Select the Download icon or button (if available)
2. Export the report as an Excel file

The exported file:

• Preserves color‑coding
• Supports sorting, filtering, and offline review
• Can be shared with exam coordinators or leadership as needed

Important Notes and Limitations

• The report reflects SimCapture‑recorded encounters only
• Manual or external encounters (outside SimCapture) are not included
• Color indicators are informational and do not prevent scheduling actions

Need Help?

If you need help with:

• Interpreting encounter data
• Applying filters
• Exporting or sharing reports

Contact your System Administrator or the Laerdal Support Team for assistance.

What’s Next?

After reviewing the OSCE Encounter Report, you may want to:

• Adjust SP assignments before finalizing schedules
• Review Rotational Scheduling configurations
• Cross‑check with other OSCE or Exam System reports