The System Setup area in SimCapture is where System Administrators configure global settings, manage users and permissions, and tailor the platform to meet institutional needs. This guide walks you through each section and its key functions.

Things to Know Before You Begin

• Access the System Setup by clicking the gear icon in the upper-right corner of the Home page.
• Only System Administrators can access this area.
• Always click Save or Confirm after making changes to ensure your updates are applied.

System Setup Overview

The System Setup page is divided into the following sections:

• Configuration
• Users & Security
• Recording & Sessions
• About
• Exams (Enterprise with Exam System only)

Configuration

General Settings

• Institution Name: Set by Laerdal Medical. Contact support for changes.
• Time Zone: Select your institution's default time zone.
• Language: Choose from supported languages (e.g., English, Spanish, Japanese, etc.).
• Time Format: Choose between 12-hour or 24-hour display.

Notifications

Enable or disable email notifications for:

• Session assignments
• Session releases
• Password resets
• Enrollment changes

To configure:

1. Go to Configuration > General Settings.
2. Click Edit.
3. Check the boxes for desired notification categories.
4. Click Save.

Locations

Locations help identify where sessions occur and are used for scheduling and reporting.

Key Actions:

• Add/Edit Locations: Click Locations, then Edit.
• Reorder: Use up/down arrows.
• Add Child Locations: Useful for multi-bed rooms.
• Assign Recording Devices: Link devices to specific locations.
• Archive Locations: Preserve data without deleting.

Tip: Use locations as filters in reports for more detailed insights.

Organizations

Organizations group users and data (e.g., by department). Users can belong to multiple organizations, and content can be shared within them.

Note: Use sparingly to avoid complexity. System Administrators always have full access.

Question Categories (Enterprise Only)

Organize evaluation questions into categories for better reporting.

To add:

1. Go to Question Categories.
2. Click Edit.
3. Enter a category name and click Done.
4. Click Save.

Mobile Camera (Enterprise Only)

For setup and usage of the SimCapture Mobile Camera app, refer to the Mobile Camera documentation.

Learning Management System (LMS) Integration (Enterprise Only)

SimCapture supports integration with LMS platforms like Blackboard, Canvas, Moodle, and others. This allows syncing of course and participant data.

Samaritan

Use this settings page to turn Samaritan features on or off for specific tools, helping you tailor AI support to match your organization’s needs and workflows.

Users & Security

Login Security

• Session Timeout: Set how long users stay logged in without activity.
• Idle Warning: Alert users before auto-logout.
• Incorrect Password Attempts: Lock users out after a set number of failed logins.
• Lockout Duration: Set how long users remain locked out.

Password Policy

• Strength Levels:
  • Weak: Any combination
  • Medium: 8+ characters, mixed case, number
  • Strong: 10+ characters, mixed case, number, special character
• Expiration: Set how often users must update passwords.

Use the multi-select gear to apply settings to multiple users at once.

Sessions

Permissions

System Administrators can grant users or user groups the ability to:

• Start sessions using any scenario
• Join and edit their own sessions
• Annotate sessions
• Import sessions

This is especially useful for Simulation Technicians (SimTechs) who may not have full scenario access but need to initiate recordings frequently.

Use the Multi-select gear to apply permissions to multiple users or groups at once.

Sharing Defaults

Set default sharing behaviors for:

• Contributors
• Viewers
• Participants

You can also choose whether sessions are automatically shared with the session's organization. This means:

• All users in the organization can view the session after it's recorded.
• Live sessions cannot be joined by default.
• Future users added to the organization will gain access; removed users will lose access.
• You can remove organization access by deleting it from the Viewers section in session settings.

Note: These defaults apply only to future sessions and are not retroactive.

Users

Permissions

Administrators with the appropriate permissions can:

• Create, edit, download, upload, and archive participant users from the global user list.

This functionality is limited to Administrator users. Participant users should not have the ability to manage other participants.

Only System Administrators can create or edit this list of authorized administrators.

Scenarios & Courses (Pro/Enterprise)

Permissions

Users or groups with the correct permissions can:

• Create new scenarios or courses
• Copy existing scenarios or courses

Admins without this permission can only view or edit content that has been shared with them.

Sharing Defaults

Set default sharing settings for:

• Contributors
• Viewers
• Organization-wide access

These settings apply only to future users and do not affect existing permissions.

Permission Levels:

• Owner: Full control, including deletion and archiving.
• Contributor: Can view and potentially edit, manage sessions, and debrief (based on customized permissions).
• Viewer: Can view scenario/course info but cannot edit or access sessions or reports.

Organizations added as viewers allow all administrators within that group to view the scenario or course.

Use the Multi-select gear to manage multiple permissions efficiently.

Calendar (Enterprise Only)

Permissions

System Administrators can grant other Admin users the ability to:

• Create, edit, and accept reservation requests

Admins without this permission will only be able to view reservations.

Center Sign-In

System Administrators can configure and manage how users sign in and out of the simulation center.

Permissions

• View users currently signed into the center.
• Remotely sign users in or out.

Settings

• Manage Center Sign-ins: Grant access to the sign-in admin page and usage reports.
• Require Password to Sign In/Out: Toggle whether users must enter both username and password. Defaults: Sign-in = true, Sign-out = false.
• Message Display Duration: Set how long messages appear after sign-in/out (in seconds).
• Auto-sign-out Duration: Automatically sign users out after a set number of hours (default is 24).
• Custom Messages:
  • Sign-in Message: Displayed on the kiosk home page.
  • Post-Sign-in Message: Shown after successful sign-in.
  • Post-Sign-out Message: Shown after successful sign-out.

Recording & Sessions

Annotation Library

Organize and manage annotations for tagging sessions or embedding in scenarios.

To add or edit annotations:

1. Click Edit on the Annotation Library page.
2. Select Add Annotation under a group.
3. Enter your text and press Done or Enter.
4. Optionally, assign a color or icon.
5. Click Save in the top-right corner.

Recording Devices

View and manage all CaptureNodes in a dynamic grid layout. This page shows device status and basic troubleshooting info.

For help, contact Laerdal Medical Support.

Simulators

Tag sessions with specific simulators and document available equipment. Contact support for setup assistance.

Applications

Manage integrations with external tools. Currently supports Laerdal LLEAP:

• Register instructor PCs.
• Link to recording devices and default users for session tracking.

IP Video Feeds (Location-Based Recording Only)

To configure:

1. Go to IP Video Feeds.
2. Click the pencil icon next to a location.
3. Enter feed details and click Save.

Feed Types:

• Axis Camera
• IP Encoder
• Remote Screen Capture

Tip: Use descriptive names like "123 Cam 1" and create separate admin profiles for each camera.

IP Audio Feeds (Location-Based Recording Only)

Audio modules must be registered before assigning them to cameras.

To edit:

1. Go to IP Audio Feeds.
2. Click the kebab menu (three dots) next to a location.
3. Select Edit, update info, and click Save.

Exams (Enterprise with Exam System Only)

Exam Flows

Configure default templates for standardized patient scenarios. See the Exam Flow Setup Guide for details.

Exam Stations

Register your computer as an exam station:

1. Click the Register button.
2. Choose the exam room and station type.
3. Click Save to complete registration.

Honor Code

Display an optional Honor Code message during exams.

• Only one Honor Code can be active at a time.
• Learners may be required to log in with a password.
• Re-register all learner interfaces after changing login requirements.

Audio Messages

Configure audio announcements for use during exam flows. See the Audio Message Setup Guide for more.

About

Access system version, licensing details, and hardware requirements. This section also includes a list of third-party libraries used by SimCapture.