Things to know before you begin

The System Setup area of SimCapture is accessed by clicking the gear icon in the upper right corner of the SimCapture page. This area of the software is ONLY available to System Administrators as it contains settings related to permissions within the system and global configuration.

Remember to always confirm or click Save when editing is complete.

System Setup

Configuring the SimCapture system correctly will enable you to collect robust data to meet your operational needs. SimCapture can provide center Usage reports, Events, Assessment reports, and batch reports for Educators and Learners. Additionally, SimCapture allows for different permissions (based on need) to prevent system errors while allowing appropriate access.

The System setup page is grouped into the following sections

• Configuration
• Users & Security
• Recording & Sessions
• About
• Exams (Enterprise with Exam System Only)

Configuration

General settings

Clicking the General Setting link will take you to the Basic settings that are shown below.

Basic settings

• Institution Name: This is set by Laerdal Medical and cannot be changed. Contact support if there is an issue with your Institution Name.
• Timezone: You may set your institution's default timezone from a standardized list.
• Language: Currently, SimCapture supports English, German, Spanish, Italian, Japanese, Korean, Dutch, Polish, Portuguese, Russian, and Simplified Chinese.
• Time Format: The displayed times can be changed to either 12 or 24-hour formats.

Notifications

Enable Email Notifications by category: Determines whether users receive emails from SimCapture when a notification for Session, Scheduling, Course (Enterprise only), Scheduling (Enterprise only), or User is sent by either a user or the system. Emails are disabled by default.

A notification is automatically sent when the following actions occur:

• The user has been made a Viewer, Contributor, or Owner of a Scenario or Session
  • "[name of person who took the action] has added you as a(n) [Owner, Contributor, Viewer] to the [scenario, session], [Private Title with link to the item].
• A session is released to participants, or a participant is added to a session released to them. Text will vary depending on whether that session has a reflection.
  • "The session you participated in, [Session Title] or [Scenario Public Title] is ready for debriefing. Click [here] to view your session."
  • "The session you participated in, [Session Title] or [Scenario Public Title] is ready for debriefing. Click [here] to view your session and complete the corresponding self-reflection."
• The user's password has been changed/reset
  • "Your password has been reset. Please click [here] to create a new password or contact an administrator for assistance."
• A self-enrollment event is available.
• A self-enrollment event is changed.
• When a user has unenrolled or enrolled in an event.

Notifications will show as being sent from "system", and the time sent will be the same time the change was made

To configure which Email Notifications will be sent by the system, login into your site as a System Administrator, click the gear icon, under configuration, click General Settings, then click Edit. In the Notification field, click the box next to the category you wish to have the system send notifications for. Remember to click Save.

Recording

Currently, the Recording area is where Laerdal Support can enable location-based recording, set the Global Video Deletion policy and enable or disable the Video Deletion Policy override. Please contact them for assistance.

Note: Once a video has been deleted, it cannot be recovered.

Inventory (Enterprise only)

Inventory items are supplies associated with scenarios or sessions. This is not for inventory management but rather, for adding specific equipment to a scenario or session. Items that are added to sessions may be selected for Usage reports.

To access and edit the Inventory area: 

1. Click the Inventory link
2. Click Edit 
3. Click + Add inventory item 
4. Name the item 
5. Click Done 
6. Click Save

Locations

Locations are used in SimCapture to determine where sessions occurred and in the future, for scheduling purposes. System Administrators may add locations to their system and add child locations for a room that can be split into multiple beds. We recommend only creating the locations that will be utilized for recording.

Each location can be associated with a recording device and a set of IP video inputs to be used in that location.

To access and edit the Locations area, click the Locations link, then click Edit. From that point, you can:

1. Reorder your locations by clicking the up/down arrows.
2. Add a location.
3. Add a child location.
4. Select Click to edit to Remove Exam Room, Archive, or Select Recording Device.

Once you have completed your actions, remember to click Done or Confirm and then, click Save.

Add a child location

A room may have child locations to account for multiple bays or beds. Take these steps to add a child location to your existing main location.

1. Click Edit.
2. Click Add Child Location.
3. Name the child location.
4. Click Save.

Add a recording device to a location

To add a recording device to a location, take these steps.

1. Click to Edit the name of your location.
2. Click Select Recording Device.
3. Select a device from the drop-down.
4. Click Save.

Locations can be archived to preserve data.

Note: Tracking of specific rooms (locations) can be useful as a filter when reporting. The administrator must make the location available in the system for session assignment.

Organizations

Organizations are a way to tag data and group users using your institution's application, such as different departments or external users. Scenarios and Sessions can be shared with all users in an organization for viewing, and users can be assigned to one or more organizations. Organizations should be used sparingly as they can add complications to the application.

Note: System administrators will always see all content, regardless of which organization the content is associated with.

Question categories (Enterprise only)

This area is where question categories are created. Question categories sort questions into groups according to the type of question being asked and organize and report on questions in Evaluations. 

To add questions to the categories, take these steps.

1. Click the Questions Categories link.
2. Click Edit. This can be found in the upper-right corner of the Questions Category field.
3. Type the new categories' name and select Done (or Enter on your keyboard).
4. Click Save. This can be found in the upper-right of the Questions Category field.

Users & security

Login security

Logging in/out

• Session timeout after inactivity: This setting will set the amount of time a user can be logged in and inactive before the system automatically logs them out.
• Time before idle warning: This determines the amount of time an alert appears on-screen before the user is logged out due to inactivity.
• Incorrect password attempts before lockout: If a user attempts to log in using the incorrect password the set number of times, they are locked out for the amount of time specified in the following setting.
• Lockout time after max incorrect password attempts: The amount of time a user is locked out of the system due to several incorrect login attempts.

Password policy

Password Strength: SimCapture Pro currently offers three different password strength options.

• Weak: Can be any combination of letters, numbers, and special characters.
• Medium: (Minimum 8 characters) - Must contain at least one capitalized letter, one lowercase letter, one number.
• Strong: (Minimum 10 characters) - Must contain at least one capitalized letter, one lowercase letter, one number, and one special character.

Password Expiration: Passwords can be set to expire after a set amount of time automatically. When a user's password expires, they will be required to create a new one upon their next login.

Once users are created, the multi-select gear will allow you make multiple choices at one time. 

Sessions

Permissions

Start, Edit, and Import Sessions Using Any Scenario: Users or user groups can be added to this permission to give them permission to start sessions using any scenario, as well as to join and edit sessions they've started, annotate sessions and import sessions. This permission is ideal for SimTechs who may not have view/edit access through each Scenario but are required to start sessions regularly.

Additionally, users can now select multiple choices at once using the Multi-select gear. 

Sharing defaults

Sharing defaults can be used to set the default values for Contributors, Viewers, and Participants and whether or not sessions are automatically shared with the session's organization by default. All changes to defaults will only apply to future sessions and will not be retroactive.

Note: When selecting the option to share the session with the organization, by default, all users associated with that organization will have the ability to view that session after it is recorded as you cannot join a live session. (including participant users within SimCapture Pro).  Any users added to that organization in the future will have access to that session, and any users removed from that organization will lose access to the session. The organization can be removed from a session by deleting it from the "viewers" section on the session users settings.

Users

Permissions

Users or user groups that can manage participants via this list are allowed to Create, Edit, Download, Upload, and Archive participant users from the global users list. This list can only contain users with Administrator roles as System Administrators, by default, already have permissions to manage participants. Participant users should never have the permissions to manage other participant users. 

As this list handles Administrator users, the list can only be created and edited by users with a System Administrator role.

Scenarios/Courses (Pro/Enterprise)

Permissions

System Administrators or user groups who are permitted to create scenarios or courses can create scenarios or courses from scratch and copy existing scenarios/courses. Administrators without this permission can only view or edit scenarios/courses shared with them.

Sharing defaults

Sharing defaults are used to set the default values for Scenario/Course Contributors and whether or not they are automatically shared with all users within its organization as viewers. All changes to defaults will only apply to future users and will not be retroactive to users already associated with content. 

The different Scenario/Course permission levels are as follows:

• Owner: The Owner can perform all administrative actions regarding their Scenario/Course, including deleting or archiving.
• Contributor: Contributors can see Scenario/Course information and be given extra permissions to edit the Scenario/Course, manage Sessions, and debrief Sessions. Each Contributor can have their own permission set to customize administrative access to the Scenario/Course.
• Viewers: Viewers can see Scenario information but cannot edit, view Scenario sessions, or report the Scenario. Viewers can be added as a single user or an entire organization. If an organization is selected, all administrators in that organization can view the Scenario. 

Once scenarios are created, the multi-select gear will allow you make multiple choices at one time. 

Calendar (Enterprise only)

Permissions

System Administrators can add other Administrative users to this group which will give the added users the ability to create reservations, edit reservations, and accept reservation requests. Admins without this permission can only view reservations.

Center Sign-In

There are various options within Center Sign-in that System Administrators from the System Setup area of the application can configure. 

Permissions

System Administrators can see users that are signed into the center, and remote sign in and sign out users. 

Settings

System Administrators can can set the following in the Settings area:

• Manage Center Sign-ins: Give individual users or all administrators the ability to view the center sign-in administration page, including the ability to sign users in and out of the center. This also allows access to the Center Sign-in usage report.
• Require Password to Sign in: If set to true, users must enter their SimCapture username and password to sign into the center. If set to false, only the username will be required. The default is true.
• Require Password to Sign out: If set to true, users must enter their SimCapture username and password to sign out of the center. If set to false, only the username will be required. The default is false.
• Message Display Duration: Determines the length of time (in seconds) the post-sign-in and post-sign-out messages are displayed.
• Auto-sign-out Duration: Determines how long (in hours) users can be logged into the center before they're automatically logged out. This can help keep data more accurate when users forget to sign out of the center. The default is 24 hours.
• Sign-in Message: This is the message displayed for users on the kiosk home page.
• Post-Sign-in Message: This is the message displayed for users upon a successful sign-in.
• Post-Sign-out Message: This is the message displayed for users upon a successful sign-out.

Recording & sessions

Annotation library

The annotation library consists of all available annotations you can use to tag your sessions or insert into a Scenario for easier tracking. Annotations can either be uncategorized or grouped into similar buckets for more organization.

To add a new annotation, first, click Edit on the Annotation Library Page, then Click Add Annotation under the group you'd like to add an annotation to.

Once you've typed your annotation text in, you can hit Done or Enter on your keyboard to complete it. Clicking on the icon will allow you to select a custom color or icon for your annotation to give it more meaning.

Once you're done adding/editing annotations, click Save in the top right corner to save your changes.

Recording devices

The Recording devices page, laid out in a dynamic grid for a wider range of visibility regardless of monitor screen size will show the status of all CaptureNodes associated with your system and show some brief troubleshooting information.

If you require any assistance on this page, please contact Laerdal Medical Support.

Simulators

Simulators allow for tagging sessions with the simulator used during that session and documenting which simulators are available at your center. For assistance with configuring Simulators, please contact support.

Applications

The applications page of SimCapture manages integrations with other applications outside of SimCapture. Currently, the only supported application is Laerdal's LLEAP. LLEAP instructor PCs can be registered here to communicate with SimCapture. They can also be associated with a Recording Device and a default user to associate sessions recorded from LLEAP.

IP video feeds (Only shown when location-based recording is enabled)

Input fields for video feeds

To input fields for Video feeds, click IP Video Feeds in the Recording & Sessions area, click the pencil icon of the location you want to use, enter the required information, and click Save.

We recommend that the Name field has a name related to the camera location. For example, 123 Cam 1 is the first camera in room 123. Additionally, we recommend adding an additional admin profile to each camera rather than using the default:

Feed type

There are three available feed types:

• Axis Camera
• IP Encoder
• Remote Screen Capture

Recently, we also added a dynamic grid to our IP video feed page within system settings to offer a wider range of visibility regardless of monitor screen size.

IP audio feeds (Only shown when location-based recording is enabled)

Audio modules should be registered first, as an audio module must be chosen when registering a camera. We recommend adding an additional admin profile to each camera rather than using the default:

Edit audio feeds

To edit the audio feeds, click IP Audio Feeds in the Recording & Sessions area, click the Kebab menu (3 vertical dots) of the location you want to use, click Edit, enter the required information and then click Save.

Exams (Enterprise with Exam System only)

Exam Flows

System Administrators can set the default exam flow templates for scenarios with standardized patients.

Exam stations

Exam stations list all of the currently registered exam stations for your exam system and allow the computer being used to be registered as an exam station.

To register the current computer as an exam station, click the blue Register button in the top right. Select the exam room and the exam station type this computer should connect to, then click Save.

The browser will immediately redirect to the select exam station interface.

Honor code

The Honor code page within System Setup allows for the optional Honor Code message to be displayed as part of editing an exam. You can create multiple Honor Codes, however, only one Honor code at a time will be supported. 

Permissions

• Access Control Interface: By default, all administrators have access to the Control Interface, but this can be edited to only give certain administrative users access to the Control Interface.
• Require Learners to use Password to Log into Exams: Allow Learners to log in to their Exam interface without requiring a password. If this is set to false, only a username will be required.

Note: All previously registered learner interfaces will need to be re-registered by right-clicking on the tray icon and selecting re-register for this change to take effect.

Audio messages

Set up audio messages for use in audio announcements in exam flows. 

About

Version and Support

In this area, System Administrators can find Status, Licensing, including viewing a list of third-party libraries, and computer requirement information.