This article provides an overview of the basics for creating a new scenario. Scenarios help organize and tag sessions, enabling targeted annotations and fostering learner self-reflection, which enhances debriefing and learning outcomes.

Important information before you begin

• Only System Administrators or Administrative users can perform these actions.
• If the Global Auto Deletion Policy for Session Videos is enabled, scenarios will automatically follow this policy unless modified at the Scenario level. This setting won't be visible on the Course page, but a visual aid will be provided in a future release.

Note: If the Global policy is active with override enabled, the policy associated with the scenario will take precedence over the Global policy when a scenario is linked to the session. In this case, "None" or a blank setting will mean to keep video indefinitely.

Create a scenario in SimCapture

To create a scenario, take these steps.

1. Click Courses in the global navigation bar.
2. Select the desired course.
3. Click Add New Scenario.
4. Click Create New. (Note: The copy feature is only for existing scenarios.)
5. Fill in the Summary information, ensuring to include the required title. Simulators are not mandatory for a scenario.
6. Click Save.

Note: If the Standardized Patient box is checked, you can enable the Allow multiple learners feature, permitting multiple learners to log in. If unchecked, only one learner can log in. Additionally, adding a Standardized Patient to a scenario during an active course will make the patient appear in the Patient list for new rotational scheduling events.

Configure and edit your scenario

Summary

• Overview: This section provides a clear summary of the Scenario's main points, helping others grasp its purpose and flow.
• Learning Objectives: List the Scenario's learning objectives here for quick reference.
• Editing the Scenario: You can modify the Scenario title during the editing process.

People (Pro only)

Use this section to modify the owner, contributors, or viewers of the scenario. When adding Contributors, the following permissions are available:

• Edit Scenario Details: Allows users to view the scenario in the Scenarios list, edit the scenario, add reflections, and modify completed reflections.
• Start, Join, and Edit Scenario Sessions: Enables users to start new sessions, join ongoing live sessions, edit session participants and viewers, and complete reflections during debriefing.
• Debrief all Scenario Sessions: Grants access to all completed scenario sessions for video viewing only.
• View Results: Allows users to debrief all completed sessions and review reflections.

Reflections (Enterprise and Pro)

Reflections are simple text evaluations that can only be accessed after a session, available when a video is released to the learner from the release scores area.

Note: For evaluations without video release, consider using the After Session evaluation instead.

Evaluations (Enterprise only)

This section allows you to configure evaluations for the scenario. You can select multiple types, including Before Session, Administrator, After Session, Reflection, and Standalone Scenario. For more details, refer to SimCapture Enterprise: How to Build, Assign, and Print Scenario Evaluations.

Annotations

Predefined annotations can be linked to a scenario, limiting options to those relevant for associated sessions. Annotations can be organized for easier session marking and used to tag sessions or integrate them into a scenario for better tracking. They can be uncategorized or grouped for improved organization.

Settings

• Public Title: Set a public title that participants will see when interacting with this scenario.
• Video Deletion Policy: Specify the number of days after which session videos will be deleted.
• Simulator: If the scenario requires a simulator, select the default simulator to be used for sessions started with this scenario.
• Organization (Pro only): Choose the primary creator/user of the scenario from a dropdown menu.

Room setup (Enterprise only)

Room setup information integrates with the schedule to automatically populate details relevant to the scenario during event scheduling.

• Inventory Required: Allows users to select inventory items from the Global inventory list to be included automatically when scheduling this scenario.
• Room Setup Instructions: Provide basic notes on how the room should be set up or any special requirements for the scenario.
• Setup & Breakdown Time: Add estimated setup and breakdown times, which will block off time before and after the reservation. This time is visible to administrators but hidden from participants.

Attachments

You can add attachments to scenarios to manage related documents, including scripts, simulator files, room setup images, and printable copies of the scenario.

The size limit for evaluation attachments has been increased to support multipart uploads, allowing the inclusion of items such as videos.

Note: Only Admin users can view attachments associated with scenarios.

Sessions

After sessions are conducted using this scenario, a list of recorded sessions will be available here for easy access.

SimCapture Pro - Create a scenario

To create a scenario, follow these steps:

1. Click Scenarios in the global navigation bar.
2. Click Add Scenario.
3. Fill in the summary information, ensuring to include the required title. Note that simulators are not mandatory for a scenario.
4. Click Save.

Configure and edit your scenario

Once you have created and saved your scenario, you can edit it by clicking the pencil icons and create a Reflection if needed.

Summary: Here, you can add or edit the Private Title, Overview, Learning Requirements, or Scenario Requirements.
Annotations: Use annotations to tag your sessions or integrate them into a scenario for easier tracking. Annotations can be uncategorized or grouped for better organization.
People: Change the Owner and add or edit Contributors and Viewers in this section.
Settings: Add a Public Title visible to learners and external viewers, select an Organization or Simulator, and set a Video Deletion Policy if needed.
Reflections: Create a new Reflection or copy an existing one by clicking "Click to add a Reflection." When creating a new one, use "Add questions" to include Information and Free Text questions.
Attachments: Upload any necessary attachments.
Sessions: View sessions that have been started using the scenario you created.

Additionally, you can click Copy to duplicate your scenario, while the More dropdown provides options to Print, Export, Notify Admins, Archive, or Delete your scenario.