Things to know before you begin

To access the System Setup area in SimCapture, click the gear icon in the upper right corner of the Home page. This section is restricted to System Administrators, as it includes settings for permissions and global configurations.

Always remember to confirm your changes or click Save after making edits.

System Setup

Properly configuring the SimCapture system enables you to collect detailed data tailored to your operational needs. SimCapture offers various reports, including center usage, events, assessments, and batch reports for educators and learners. Additionally, it provides customizable permissions to minimize system errors while ensuring appropriate access.

The System setup page is grouped into the following sections

• Configuration
• Users & Security
• Recording & Sessions
• About
• Exams (Enterprise with Exam System Only)

Configuration

General settings

Clicking the General Settings link will direct you to the Basic Settings outlined below.

Basic settings

• Institution Name: This is set by Laerdal Medical and cannot be changed. Please contact support if you have any issues with your Institution Name.
• Time Zone: You can select your institution's default time zone from a standardized list.
• Language: SimCapture supports English, German, Spanish, Italian, Japanese, Korean, Dutch, Polish, Portuguese, Russian, and Simplified Chinese.
• Time Format: You can choose to display times in either 12-hour or 24-hour formats.

Notifications

Enable Email Notifications by category: 

This setting controls whether users receive email notifications from SimCapture regarding sessions, scheduling, courses (Enterprise only), or user-related actions. By default, email notifications are turned off.

Notifications are automatically sent for the following actions:

• When a user is assigned as a Viewer, Contributor, or Owner of a scenario or session: [Name of person who took the action] has added you as a(n) [Owner, Contributor, Viewer] to the [scenario/session], [Private Title with link to the item].
• When a session is released to participants or a participant is added to a released session. The message varies based on reflection inclusion: The session you participated in, [Session Title] or [Scenario Public Title], is ready for debriefing. Click [here] to view your session. or The session you participated in, [Session Title] or [Scenario Public Title], is ready for debriefing. Click [here] to view your session and complete the corresponding self-reflection.
• When a user's password has been changed/reset: Your password has been reset. Please click [here] to create a new password or contact an administrator for assistance.
• When a self-enrollment event is available or changed.
• When a user enrolls or unenrolls from an event.

Notifications will appear as sent from system, and the timestamp will reflect when the change occurred.

To configure which email notifications the system will send, log in as a System Administrator, click the gear icon, go to Configuration, select General Settings, and then click Edit. In the Notification field, check the boxes next to the categories for which you want notifications to be sent, and remember to click Save.

Locations

Locations in SimCapture are utilized to identify where sessions took place and will be used for scheduling in the future. System Administrators can add locations to the system and create child locations for rooms that can be divided into multiple beds. It is recommended to create only the locations that will be used for recording.

Each location can be linked to a recording device and a set of IP video inputs designated for that location.

To access and edit the Locations area, click the Locations link, then click Edit. From that point, you can:

1. Reorder your locations by clicking the up/down arrows.
2. Add a location.
3. Add a child location.
4. Select Click to edit to Remove Exam Room, Archive, or Select Recording Device.

Once you have completed your actions, remember to click Done or Confirm and then, click Save.

Add a child location

A room may have child locations to account for multiple bays or beds. Take these steps to add a child location to your existing main location.

1. Click Edit.
2. Click Add Child Location.
3. Name the child location.
4. Click Save.

Add a recording device to a location

To add a recording device to a location, take these steps.

1. Click to Edit the name of your location.
2. Click Select Recording Device.
3. Select a device from the drop-down.
4. Click Save.

Locations can be archived to preserve data.

Note: Tracking specific rooms (locations) can be beneficial as a filter for reporting. The administrator must ensure that the location is available in the system for session assignment.

Organizations

Organizations allow you to tag data and group users within your institution's application, such as by different departments or external users. Scenarios and sessions can be shared with all users in an organization for viewing, and users can belong to one or more organizations. It is advisable to use organizations sparingly, as they can complicate the application.

Note: System administrators will always have access to all content, regardless of the associated organization.

Question categories (Enterprise only)

This area is used to create question categories, which organize questions into groups based on their type and facilitate reporting in Evaluations.

To add questions to the categories, follow these steps:

1. Click the Question Categories link.
2. Click Edit in the upper-right corner of the Questions Category field.
3. Enter the name for the new category and select Done (or press Enter on your keyboard).
4. Click Save in the upper-right corner of the Questions Category field.

Mobile Camera (Enterprise Only)

To learn more about setting up and using the Mobile Camera app, see SimCapture Mobile Camera app.

Learning Management System

SimCapture can now integrate with your Learning Management system!  This will allow you to send Course and Participant information from your LMS to SimCapture. View information about Blackboard, Canvas, Moodle or a generic LMS configuration.

Users & security

Login security

Logging in/out

• Session Timeout After Inactivity: This setting determines how long a user can remain logged in without activity before the system automatically logs them out.
• Time Before Idle Warning: This specifies how long an alert will appear on-screen before the user is logged out due to inactivity.
• Incorrect Password Attempts Before Lockout: If a user enters an incorrect password the specified number of times, they will be locked out for the duration set in the following option.
• Lockout Time After Max Incorrect Password Attempts: This is the duration a user is locked out of the system after multiple incorrect login attempts.

Password Policy

• Password Strength: SimCapture Pro offers three levels of password strength:
  • Weak: Any combination of letters, numbers, and special characters.
  • Medium: Minimum of 8 characters, including at least one uppercase letter, one lowercase letter, and one number.
  • Strong: Minimum of 10 characters, including at least one uppercase letter, one lowercase letter, one number, and one special character.
• Password Expiration: Passwords can be set to expire after a specified period. When a user's password expires, they must create a new one upon their next login.

Once users are created, the multi-select gear allows you to make multiple choices at once.

Sessions

Permissions

Start, Edit, and Import Sessions Using Any Scenario: Users or user groups can be granted this permission to start sessions with any scenario, join and edit their own sessions, annotate sessions, and import sessions. This permission is particularly useful for SimTechs who may not have view/edit access for every scenario but need to start sessions frequently.

Additionally, users can now select multiple options at once using the Multi-select gear.

Sharing defaults

Sharing defaults can be used to set the default values for Contributors, Viewers, and Participants, as well as to determine whether sessions are automatically shared with the session's organization. Changes to these defaults will only apply to future sessions and will not be retroactive.

Note: When choosing to share a session with the organization, all users associated with that organization will automatically have access to view the session after it is recorded, as live sessions cannot be joined (including participant users within SimCapture Pro). Any users added to that organization in the future will gain access to the session, while those removed will lose access. The organization can be removed from a session by deleting it from the "viewers" section in the session user settings.

Users

Permissions

Users or user groups that can manage participants through this list are permitted to create, edit, download, upload, and archive participant users from the global users list. This list is limited to users with Administrator roles, as System Administrators already have the permissions to manage participants. Participant users should not have the ability to manage other participant users.

Since this list involves Administrator users, it can only be created and edited by those with a System Administrator role.

Scenarios/Courses (Pro/Enterprise)

Permissions

System Administrators or user groups with permission to create scenarios or courses can develop new scenarios or courses from scratch and copy existing ones. Administrators without this permission can only view or edit scenarios or courses that have been shared with them.

Sharing defaults

Sharing defaults are used to establish the default values for Scenario/Course Contributors and determine whether they are automatically shared with all users within their organization as viewers. Changes to these defaults will only apply to future users and will not affect those already associated with the content.

The different Scenario/Course permission levels are as follows:

• Owner: The Owner can perform all administrative actions related to their Scenario/Course, including deleting or archiving it.
• Contributor: Contributors can view Scenario/Course information and may be granted additional permissions to edit the Scenario/Course, manage sessions, and debrief sessions. Each Contributor can have a customized permission set for administrative access.
• Viewers: Viewers can see Scenario information but cannot edit, view Scenario sessions, or report on the Scenario. Viewers can be added as individual users or as an entire organization. If an organization is selected, all administrators within that organization will be able to view the Scenario.

Once scenarios are created, the multi-select gear will enable you to make multiple selections at once.

Calendar (Enterprise only)

Permissions

System Administrators can add other Administrative users to this group, granting them the ability to create, edit, and accept reservation requests. Admins without this permission can only view reservations.

Center Sign-In

Various options within Center Sign-In can be configured by System Administrators from the System Setup area of the application.

Permissions

System Administrators can view users who are signed into the center, as well as manage remote sign-in and sign-out for users.

Settings

System Administrators can configure the following in the Settings area:

• Manage Center Sign-ins: Grant individual users or all administrators access to the center sign-in administration page, which includes the ability to sign users in and out of the center. This also provides access to the Center Sign-in usage report.
• Require Password to Sign In: If set to true, users must enter their SimCapture username and password to sign into the center. If set to false, only the username will be required. The default setting is true.
• Require Password to Sign Out: If set to true, users must enter their SimCapture username and password to sign out of the center. If set to false, only the username will be required. The default setting is false.
• Message Display Duration: This determines how long (in seconds) the post-sign-in and post-sign-out messages are displayed.
• Auto-sign-out Duration: This specifies how long (in hours) users can remain logged into the center before being automatically logged out. This feature helps maintain data accuracy when users forget to sign out. The default setting is 24 hours.
• Sign-in Message: This is the message displayed to users on the kiosk home page.
• Post-Sign-in Message: This message is shown to users upon successful sign-in.
• Post-Sign-out Message: This message is displayed to users upon successful sign-out.

Recording & Sessions

Annotation library

The annotation library contains all available annotations for tagging your sessions or inserting into a Scenario for easier tracking. Annotations can be uncategorized or organized into similar groups for better management.

To add a new annotation, click Edit on the Annotation Library Page, then select Add Annotation under the desired group.

After typing your annotation text, press Done or Enter on your keyboard to complete it. You can click the icon to choose a custom color or icon for your annotation for added significance.

Once you've finished adding or editing annotations, click Save in the top right corner to save your changes.

Recording devices

The Recording Devices page is organized in a dynamic grid for better visibility across different monitor sizes. It displays the status of all CaptureNodes associated with your system, along with brief troubleshooting information.

If you need assistance with this page, please contact Laerdal Medical Support.

Simulators

Simulators enable you to tag sessions with the specific simulator used and document the simulators available at your center. For help with configuring Simulators, please contact support.

Applications

The Applications page of SimCapture manages integrations with external applications. Currently, the only supported application is Laerdal's LLEAP. Here, you can register LLEAP instructor PCs to enable communication with SimCapture. These PCs can also be linked to a Recording Device and a default user to associate sessions recorded from LLEAP.

IP video feeds (Only shown when location-based recording is enabled)

Input fields for video feeds

To input fields for Video feeds, click IP Video Feeds in the Recording & Sessions area. Then, click the pencil icon next to the desired location, enter the required information, and click Save.

We recommend that the Name field reflects the camera location. For example, "123 Cam 1" indicates the first camera in room 123. Additionally, we suggest adding a separate admin profile for each camera instead of using the default.

Feed type

We offer three feed types:

• Axis Camera
• IP Encoder
• Remote Screen Capture

Additionally, we've introduced a dynamic grid on our IP video feed page in system settings to enhance visibility across different monitor sizes.

IP audio feeds (Only shown when location-based recording is enabled)

Audio modules should be registered first, as a module needs to be selected during camera registration. We recommend creating an additional admin profile for each camera instead of using the default one.

Edit audio feeds

To edit the audio feeds, go to IP Audio Feeds in the Recording & Sessions section of the Settings menu. Click the Kebab menu (three vertical dots) for the desired location, select Edit, enter the necessary information, and then click Save.

Exams (Enterprise with Exam System only)

Exam Flows

System Administrators can configure the default exam flow templates for scenarios involving standardized patients. To learn how to set up an exam flow, see SimCapture Enterprise with Exam System: How to set up exam flows.

Exam stations

Exam stations display all currently registered exam stations in your exam system and enable the computer in use to be registered as an exam station.

To register the current computer as an exam station, click the blue Register button in the top right corner. Choose the exam room and the exam station type for this computer, then click Save.

The browser will then redirect you to the select exam station interface.

Honor code

The Honor Code page in System Setup enables you to display an optional Honor Code message while editing an exam. You can create multiple Honor Codes, but only one can be supported at a time.

Permissions

• Access Control Interface: By default, all administrators have access to the Control Interface, but this can be modified to restrict access to specific administrative users.
• Require Learners to use Password to Log into Exams: Learners can log in to their Exam interface without a password if this option is set to true. If set to false, only a username will be required.

Note: To apply this change, all previously registered learner interfaces must be re-registered by right-clicking on the tray icon and selecting re-register.

Audio messages

To learn how to configure and use audio messages for use in audio announcements during exam flows, see SimCapture Enterprise with Exam System: Create, edit and add audio announcements.

About

Version and Support

In this area, System Administrators can access Status, Licensing (including a list of third-party libraries), and computer requirement information.