This article will give an overview and discuss the basics of creating a new scenario. Scenarios are used to organize and tag sessions and allow for more targeted annotations and learner self-reflection, enhancing your debriefing and learning outcomes.

Things to know before you begin

These actions can be taken by a System Administrator or Administrative users.

Important

When the Global Auto Deletion Policy for Session Videos is set at the system level, scenarios will automatically default to using this deletion policy unless the deletion policy is edited and not set to ‘None’ at the Scenario level. Note that this will not display within the Course page and this visual aid will be in an upcoming release.

SimCapture Enterprise - Create a scenario

To create a scenario, take these steps.

1. Click Courses in the global navigation bar.
2. Click the name of the course you want to work in.
3. Click Add New Scenario.
4. Click Create New. (The copy feature can only be used with existing scenarios.)
5. Fill in the Summary information making sure to add the required title. Simulators are not a requirement of a scenario.
6. Click Save.

Note: If the Standardized Patient box is checked, you then have the option of using the Allow multiple learners feature. If this feature is selected, multiple learners will be able to login to the exam. If unchecked, only one learner will be able to login.

Configure and edit your scenario

Summary

• Overview: The overview is great for summarizing the main points of the Scenario to help others understand the purpose and flow of the Scenario.
• Learning Objectives: The learning objectives of the Scenario can be listed here so they can be easily referenced.
• Editing the Scenario also allows for editing the Scenario title.

People (Pro only)

Use this area to change the owner, contributors or viewers of the scenario. When adding Contributors to this area, the following permissions are available:

• Edit Scenario Details: Allows the user to see the scenario in the Scenarios list, edit the Scenario, add reflections, and edit completed reflections.
• Start, Join, and Edit Scenario Sessions: Allows the user to start a new session for the scenario, join ongoing live sessions, edit session participants and viewers, and complete reflections in debrief.
• Debrief all Scenario Sessions: Allows the user access to all completed scenario sessions to view video only.
• View Results: Allows the user to debrief all completed scenario sessions and review completed scenario reflections.

Reflections (Enterprise and Pro)

Reflections are simple, free text response Evaluations which are available only post-session. These evaluations are only accessible when a video is released to the learner from the release scores area. 

Note: If you would like to use this evaluation without releasing a video, it would then be best to use the After Session evaluation instead. 

Evaluations (Enterprise only)

Use this area to configure evaluations for the scenario. More than one choice can be made from Before Session, Administrator, After Session, Reflection and Standalone Scenario. For more information about these evaluation types, see SimCapture Enterprise: How to build, assign, and print scenario evaluations.

Annotations

Annotations from the predefined annotation library can be associated with a scenario to limit the options to only those relevant to the scenario for associated sessions. Annotations can be place in the order in which they'll appear to make marking sessions easier. Additionally, you can use these to tag your sessions or insert them into a scenario for easier tracking. 

Annotations can either be uncategorized or grouped into similar buckets for more organization.

Settings

• Public Title: A public title can be set, determining the title participants see when interacting with this Scenario. 
• Video Deletion Policy: Use this setting if you would like session videos to be deleted after the specified number of days.
• Simulator: If you selected that this scenario requires a simulator, you will have the option to choose the simulator you would like to be the default simulator for this scenario. Sessions started using this Scenario will default to using this simulator when started.
• Organization (Pro only): A dropdown select that shows who is primarily creating/using the scenario.

Room setup (Enterprise only)

Room setup information connects with the schedule to auto-fill details relevant to the Scenario when scheduling scenario events.

• Inventory Required: Allows users to pull inventory items from the Global inventory list to include automatically whenever this Scenario is scheduled.
• Room Setup Instructions: Allows for basic notes describing how the room should be set up or any special requirements necessary for this Scenario.
• Setup & Breakdown Time:  You can add the estimated setup and breakdown time required for Scenarios which will add blocked-off time before and after a reservation. This blocked-off time is visible to administrators but hidden from participants.

Attachments

You can add attachments to Scenarios to manage documents you want to keep housed with your Scenario. Examples of common attachments are scripts, simulator files, images of room setup and/or moulage, and printable copies of the Scenario. 

Additionally, the size limit of Evaluation attachments has been increased to allow for multipart uploads. This will allow items such as videos to be included in these types of evaluations.

Note: Only Admin users can view attachments that are attached to Scenarios.

Sessions

Once sessions are run using this Scenario, a list will appear here for easy access to sessions recorded using this Scenario.

SimCapture Pro - Create a scenario

To create a scenario, take the following steps:

1. Click Scenarios in the global navigation bar.
2. Click Add Scenario.
3. Fill in the Summary information making sure to add the required title. Simulators are not a requirement of a scenario.
4. Click Save.

Configure and edit your scenario

Once you have created your scenario and saved it, you can now, if needed, click the pencil icons to edit it, and create a Reflection. 

• Summary: Here you can add or edit the Private Title, Overview, Learning Requirements, or Scenario Requirements.
• Annotations: Used to tag your sessions or insert into a Scenario for easier tracking. Annotations can either be uncategorized or grouped into similar buckets for more organization.
• People: Change the Owner, and add or edit the Contributors and Viewers in this area.
• Settings: Add a Public Title, that learners and external viewers will see, select an Organization or Simulator and, if necessary, set a Video Deletion Policy.
• Reflections: Create a new or copy a Reflection by clicking Click to add a Reflection. When creating new, you will click Add questions to add the Information and Free Text questions.
• Attachments: Upload attachments.
• Sessions: Includes Sessions that have been started by the Scenario you have created.

Additionally, you can click Copy to copy your scenario, while the More dropdown allows you to Print, Export, Notify Admins, Archive or Delete your scenario.