SimCapture Enterprise allows for the creation of courses in the system to organize the delivery of simulation-based education through Course Curriculum development. Course Curriculum provides ordered Scenarios and Evaluations that may be assigned to Participants in the Course. Courses also allow for the addition of administrators with appropriate access to interact with the Course and participants and track and manage student's progress in the Course.

Overview of the course page

A System administrator can see all the courses available to the organization from the Course tab for which they have privileges. Administrators can click the gear icon to the right of the Updated column to modify which fields display.

1. Course Title – Title provided at the creation of the Course. This field is searchable.
2. Course Information Fields – Summary, Owner, Organization, Created, Updated, Active, and Status may be displayed. These fields are modifiable by selecting the gear icon in the upper right of the field and selecting/deselecting the desired field. A newly added column as of the 2.118.x release is the Public Title as seen here 
3. Add Course - A new course can be created by selecting this link.
4. Search Field and Filters – a course may be searched by name. Filters may be applied related to:
   • • Show Only My Courses – only courses owned by the administrator.
     • Show Only Active Courses – courses that are not archived. De-select to see Archived courses. If a course is archived, students should still be able to see their videos and scores. 
     • Show Only Selected Courses – display only courses that have been selected by checking the box next to the title name.
     • Owners – enter a specific owner name.
     • Status – In Development, In Progress, Complete.
     • Organization – select an organization to search for a Course.
5. Other Options - Edit and More
   • • Selecting Edit will allow bulk editing of Course Owner and Organization.
     • Selecting More provides Activate, Archive, and Delete options.

Adding a course

To add a course to your organization, click Courses in the global navigation bar and then click the purple Add Course button and fill in the required fields and any fields that might be important to you.

1. Private Title (Required) - seen by administrators. 
2. Public Title - seen by the course recipients in the portfolio.
3. Summary - summary of the Course.
4. Learning Objectives - overall Course learning objectives.
5. Organization (Required) - indicates the organization utilizing the Course in sessions.
6. Passing Cutoff (Required) - Passing cutoffs are determined by the Question Categories linked to Evaluations within each Course or Scenario. Users can choose to set the cutoff using either a specific percentage or a number of standard deviations below the mean. Decimal values are allowed for both options. By default, the cutoff is set to 0%, meaning all participants pass unless adjusted.

Note: The max value for the Standard deviation selection is 3.

Once the form is completed, be sure to click the purple Save button, and the Course page opens. Information about the Course can be modified from this page, or additional data may be created related to Attachments, People, and Course Participants by clicking the pencil icon.

Adding multiple users to a course

After adding a new course, you can add multiple users to that Course by clicking the Users tab in the global navigation bar. Then, place a checkmark next to the names you want to add to the Course. From there, select Add to Course from the More dropdown, select your Course, and click Save.

Note: If a user is not a member of a course and is added to a session in a course, the user will become a member of that course.

Course fields

After adding a new course, you can populate the Attachments, People, and Course Participants fields.

Attachments

To populate the Attachments field, click the pencil icon or the Add Attachments link. From there, you can drag and drop or click Choose File. Be sure to click Save after adding your attachments.

If you need to delete an attachment, click the pencil icon, then click the gray X next to your file name to delete it. Click Save when done.

Note: When exporting a course, the attachment is exported as well.

People

Permissions for administrative course interaction are based on user needs. These could be session evaluators or another faculty utilizing this Course. Permissions will be granted based on need once they are added.

To edit People, click the pencil icon and then take these steps.

1. Begin typing the first or last name of the person in the Change contributors box.
2. Toggle the Yes/No permission switches for the desired permissions. 
3. Click Save.

What do these permissions allow a user to do? Let's take a look.

• Edit Course contents: Allows the user to see the course within their course list, edit the course, add evaluations and scenarios, edit completed evaluations, and create new agenda items.
• Manage Participants: Allows the user to add and remove participants within the course.
• Debrief Course sessions: Allows the user access to all completed course sessions to view video only.
• Start, join, and manage Course sessions: Allows the user to start a new session for the course, join ongoing live sessions, edit session participants and viewers, and complete evaluations in debrief.
• View Results: Allows the user to access the results of all participants in the Course through the Results tab, view debrief Evaluations, and allows the user to run reports for the Course.

Note: For clarity of the session-related permission changes message shown above in orange, an example would be if you ran 10 sessions, then added a new contributor, and ran 10 more session, the new contributor will only be able to see the 10 sessions that were run after they were added.

Course participants

To individually add participants who will participate in the Course, click the pencil icon to open the field and begin typing the participant's first or last name. After at least 3 characters, select the user from the list. Continue to add names, and then click Save when you are done.

Curriculum scenarios

To build Curriculum, the Course Owner or Contributor will add Scenarios and Evaluations- for course participants to complete. A course may consist of multiple Scenarios and Evaluations.

To add a Scenario to your Curriculum, click the name of the Course you want to work in and take these steps.

1. Click Add New Scenario from the Curriculum field. The Create New Scenario box will pop up and from there, click Create New.
2. Complete the Scenario fields and then click Save. Note that the Title field is required.

Once you have added a Scenario, you can then click the scenario's name and see the available fields.

1. Summary – the Summary contains the data entered when creating the scenario for the first time. Note that the Title field is required. To access the Summary field, click the pencil icon. From there, add your information and click Save.
2. Evaluations - a series of questions used to rate the performance or knowledge in a simulation session for grading, research, or other purposes. The Evaluations field is accessed by clicking the gear icon. Once there, you can decide when you want your evaluations to take place by selecting the checkbox. Upon confirmation, you can select the Click to add an Evaluation link, create New or Copy an existing evaluation, select the Availability, and click Save. There are four types of evaluations for scenario use:
   • • Before Session – Completed by learners from their portfolio based on X number of days before a reservation with this scenario.
     • Administrator – Completed by admins with permission to evaluate sessions and is done from the session viewer either live or in debrief.
     • After Session – Filled out by participants from the portfolio and is released once they've participated in a session using that scenario.
     • Reflection - completed following session.
3. Annotations – pre-defined annotations from the Annotation Library are available to be added to the scenario. These Annotations will then be available for use during a session and can be reported on for a number of times selected. The Annotations field is accessed by clicking the pencil icon. Select the "+" sign next to the pre-defined annotation to add to the Scenario Annotation field or select and hold "=" and drag it to the Scenario Annotation field and release. To arrange the annotations in a specific order, click and hold the "=" and move as desired. Remember to click Save when done.
4. Settings – administrators may provide a Public title seen by participants in their portfolio. A simulator may also be selected for tracking purposes. Access the Settings field by clicking the pencil icon. You can add a Public Title in this field so that learners and external users will see and set your Video Deletion Policy. Click Save.
5. Room Set-up – items added as inventory may be selected, time for set-up and takedown may be planned for scheduling purposes, and room set-up instructions may be included. Click the pencil icon to access the Room Setup field. Here is where items added as inventory may be selected, time for set-up and takedown may be planned for scheduling purposes, and room set-up instructions may be included. Click Save.
6. Attachments – scenario planning worksheets, scripts, equipment lists, etc., may be included for Course Contributors to access. Attachments can be added by clicking either the pencil icon in the Attachment field or clicking the Add Attachments link. You can drag and drop files or click Choose File to upload the file. Click Save. Additionally, the size limit of Evaluation attachments has been increased to allow for multipart uploads. This will allow items such as videos to be included in these types of evaluations.
7. Sessions – completed sessions will appear here as links to the session.

Once your scenario has been added, you can now populate the various fields seen above with data. 

Completed and archived courses

Once a Course is completed or archived, access becomes limited or non-existent. Let’s look at what happens.

Completed courses

• Cannot have new sessions started from them.
• Need to be copied to have an in-progress version.
• New scenarios cannot be added.
• Additional evaluations cannot be run.
• Removed from Participants portfolio.

Archived courses

• Removed from the course list.
• Cannot have new sessions started from them.
• Can be reactivated.
• Can be in Development, In Progress or Completed status

Reports will still pull data and this data can be pulled from both completed and archived courses. Learners cannot see nor review grades in either of these.