SimCapture Enterprise: How to build, assign, and print scenario evaluations
Gain a better understanding, as an administrative user, of how to use SimCapture Enterprise to efficiently build, assign and print scenario evaluations.
Written by Jeri Ellis
Updated at August 6th, 2024
Table of Contents
Things to know before you begin
This information is only available to Administrative users.
Preparing and building an evaluation
To prepare your Scenario for one of the four evaluations available, click the Scenario's name from the Curriculum field. Remember, the icon for the Scenario looks like a small clipboard. From there, click the Gear icon, select the type of evaluation(s) you want to be tied to your Scenario and then click Confirm.
Once you have selected the type of evaluation you want to add to your summary, you can being the building process. For more details on evaluation building, please see SimCapture Cloud Enterprise: How to build an evaluation.
Adding evaluations to scenarios
To add evaluations to scenarios, take these steps.
- Select the Click to add Evaluation or Click to add another Evaluation from the Evaluation field.
- Choose to Create a New Evaluation or Copy an Existing Evaluation.
- Fill in the required Private Title field and select Availability (if applicable).
- Click Save to be taken to the Evaluation Preview.
- Within the Evaluation Preview area, click Add questions to build your Evaluation.
- Save the evaluation.
Assigning evaluations
Below is a quick guide to the five evaluations found in SimCapture Enterprise and how these evaluations can be assigned.
Before Session
Assigned automatically based on participants being associated with a reservation for that Scenario either immediately once they're added to the schedule or x days before the scheduled start time. The evaluations automatically retract at the scheduled start time. For example, suppose a session is scheduled for Saturday at 8 am, and the evaluation is set to be released two days before the Session. In that case, participants will have access to complete the evaluation from Thursday at 8 am until Saturday at 8 am. If students log in at 8:01 am on Saturday, they will not see the evaluation.
Administrator
Administrators with permission to evaluate can complete these anytime from the Session itself, either live or in debrief. Multiple administrators may complete the same evaluation. The Administrator evaluation can be either for the team or an individual participant in the Session.
After Session
Assigned automatically based on participants being associated with a session and completed from the participant portfolio. These are released to the participant's portfolio immediately upon session completion and will be retracted X days after the time the Session ends, based on the configuration on the evaluation detail page. If the student finishes their Session at 8 am on Thursday and the evaluation retraction time is set for two days, they'll have until 8 am Saturday to complete it.
Reflection
Self-reflections are completed by session participants directly from the Session viewer while debriefing. These cannot be completed until sessions are released to students from the Course agenda page, as without that, participants will be unable to view their sessions to reflect.
Standalone
Standalone evaluations are associated with a Scenario, are session-less, can be assigned at any time and can have a Scoring rubric. For more information about the Standalone evaluation, see SimCapture Enterprise: How to create and assign a Standalone evaluation for a scenario.
Exam EMR
Currently only available with standardized patient (SP) scenarios and used through the control/exam interface, the Exam EMR, which can be pre-filled by the instructor, is typically used to get students accustomed to filling out documents on a computer while facing/interacting with a patient.
For more information about the Exam EMR, see SimCapture Enterprise with Exam System: How to set up exam flows and use EMR forms.
Printing evaluations
As an Administrator, you can now print your blank, existing, in-progress, and completed Scenario Evaluations. To do this, click the name of your evaluation, click Print, select your print options and finally, click Print one more time. This will generate the following message, "A PDF file is being generated for this evaluation template. The download will start when it is ready." Click done, and your report will download in .pdf format.
Existing evaluations
Printing completed and in-progress evaluations
To print in-progress and completed evaluations, click See completed and in-progress evaluations.
Click Print, and select your options from the Print Evaluation Template area.
This will generate the following message, "A PDF file is being generated for this evaluation template. The download will start when it is ready." Click done, and your report will download in .pdf format.