This article will show you how to work with Sessions inside of SimCapture Pro

Things to know before you begin

• The functionalities shown here is only available to System Administrators and Administrators
• You do not need to be on the local network to access administrative functionality or debrief sessions.
• Contact your system administrator or email Support if you do not know your username or password or do not have an account yet.
• Max recording time is 4 hours or when the file size reaches 4GB.

Terms you should know

Summary: Shows basic Session information. If you are the owner or a contributor of this Session, you can edit and delete the Session using the icon in the upper right.

People: Session users are split into four groups:

• Owners: can do everything related to a Session, including deleting it.
• Contributors: can have different Session permissions, including editing and annotating. To edit a contributor’s permissions, click on their name in People edit mode (assuming you are the session owner).
• Participants: The users in the Session can be permitted as a group to make annotations and view others’ annotations during this Session.
• Viewers: are only allowed to view the Session and the Summary tab. They can also be permitted to view annotations as a group but cannot make annotations.
• External Link: The owner of a session or a System Administrator can enable an external link to a session, allowing non-SimCapture users to view the session video without logging in. This link does not include supplemental session information such as simulator data, annotations, users, etc.

Annotate: The top bar will filter predefined annotations below, and if none match, clicking the button will add the annotation to the timeline as an ad-hoc annotation. Clicking on any predefined annotation from the list will add it to the timeline at that point.

Event Log: The event log will display annotations that have already been made. Clicking on an item will act as a bookmark and take you to that point in the Session.

Import a session video

We utilize Amazon Transcoding Services, which supports popular web, consumer, and professional media formats. Examples include 3GP, AAC, AVI, FLV, MP4, and MPEG-2. If you've found a format that does not work, please let us know by contacting support.

1. Click Sessions in the Global Navigation bar and then click Import. 
   Import session
2. Click Choose File or drag your file to upload them. Once you've selected your videos, they'll be uploaded to the transcoding service, so you'll see some progress bars while that takes place. This may take some time, depending on the length of the videos and your internet connection speed. 
3. As your videos are uploading, you can select a Scenario, Title, Organization, Location, and Notes for your session. You can also change the session date and time to match the date and time that your recording was created.
4. Click Save. 
   Import session functionalities
    

Once you have clicked Save, you will be taken to the session viewer. Depending on the videos' length, the session will take time to transcode and load in the viewer. However, you are free to move about or log out of the system while this process occurs. If the transcoding process takes longer than 15 minutes, an email is sent to the user who uploaded the session, alerting them that it is ready to be viewed. Video being uploaded

Note: Save can only be selected when all uploaded videos display a green check mark. 

Edit a session

Summary

Summary

The Summary tab shows the following:

1. Scenario name
2. Title of the session
3. Organization
4. Location
5. Simulator
6. Date
7. Start Time
8. End Time
9. Notes
10. Views
11. View Activity link - Click this link to see all activity that is performed on the session. To get an exact date and time, hover your cursor over the time period shown. For example, 1 month ago. 

Information in the Summary area can be edited by clicking the Kebab menu (3 dots).

People

People tab functionalities

Once you have completed the import, you can then go to the People tab and edit the following areas:

1. Session Owner - Session owners can be found by using the Search bar to find a new owner.
2. Contributors - Contributors can be found by using the Search bar.
3. Participants - Participants can be found by using the Search bar. You can also change the permissions for a Participant by clicking Change Permissions. Participants can only view video and complete reflections by default. If given permissions they may also create annotations and view other user's annotations.
4. Viewers - Viewers can be found by using the Search bar. You can also change the permissions for a Viewer by clicking Change Permissions. Internal viewers can only see video, notes, and any simulator data.
5. External Link - Within the People tab, you can also create an external link for sharing purposes.

Remember to click Save when you are finished with your selections.

AnnotationsClick to select annotation

The Annotation tab allows you to add, create or search for annotations that were created in the System Setup area, to add to your session. 

To add an existing annotation to your session, just click the name of the annotation and you will see it appear on the session playback bar.

To create an annotation from the session area, type the name of the annotation you want to create and click Add an an ad-hoc annotation. Ad-hoc annotation

Event LogEvent Log 

The Event Log allows you to search for specific annotations for the session or download the entire log. To download the entire log as an Excel spreadsheet, click the cloud that is to the right of the words Event Log.

Filters can also be set, by clicking the inverted blue line pyramid to show recording annotations and/or show simulator events. 

Reflections

Reflection

The Reflection tab will only appear if the scenario that is chosen for the session has a reflection created.

View a recorded session

To view a recorded session, take these steps.

1. Navigate to the SimCapture website at HTTPS://[yoursiteurl].simcapture.com. 
2. Log in using your SimCapture username and password or SSO if enabled for your site. 
3. If this was the last Session you were associated with, check the Quick Debrief pod to view your Session. Otherwise, click Sessions in the Global Navigation to find the Session you’re looking for, then click the Session Title.
4. The video will automatically start playing. You can pause/restart playing from the  button to the left of the timeline. If this is the first time a session is being debriefed, it may take a few seconds to load. This is normal, but if the video takes longer than 10 seconds to load or specific feeds have trouble loading, please let us know to investigate.

5. If you wish to make annotations or edits to the Session, open the sidebar using the blue tab to the right of the session viewer.
   
   

6. (Optional): To edit/trim your session recording, click the session video you want to edit, go to the lower right-hand corner of your screen, and click the Trim symbol . Edit your video and then click Save. 

   • Caution: The original video will not be available to you once this has been done. Additionally, all evaluations will be moved to the edited video.

7. To return to the session list, hover your mouse over the blue line at the top of the screen to display the global navigation bar. Alternatively, clicking the back arrow on your browser will also return you to the previous page.