Manage Session Access and User Roles in SimCapture Cloud

Learn how to manage session access and assign user roles in SimCapture Cloud. Control permissions, restrict access, and ensure the right users can view and interact with sessions.

Written by Jeri Ellis

Updated at October 6th, 2026

Table of Contents

Session Roles Add or Update Session Access Share Recordings with External Users Related Articles

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Use the People tab to control who can access a session and what actions they can perform.

Session Roles

Role	Description
Owner	Has full control of the session, including editing session details, managing access, and deleting the session.
Contributor	Can view, edit, annotate, and evaluate the session based on assigned permissions.
Participant	Can access released sessions in which they participated. Access to annotations depends on session release and annotation visibility settings.
Viewer	Has view-only access to the session and cannot edit, annotate, or evaluate.

Add or Update Session Access

Open the People tab.
Click the pencil icon.
Use the search bar to find users or organizations.
Add users as:
- Contributors
- Participants
- Viewers
- Owner (to transfer ownership)
Select Change Permissions next to a user to modify their role.
Select Save to apply your changes.

Session access can be assigned to individual users or entire organizations, depending on your sharing needs.

If someone needs to view a recording but does not have a SimCapture account, you can create an External Link .

External links:

Provide access to the session video only.
Do not include session metadata.
Do not include annotations.
Do not include evaluations or scores.

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