In this article we will look at the three user roles in SimCapture. Each role has distinct responsibilities and access levels tailored to their functions within the system.

User Role

System Administrator

Within SimCapture this user role can:

User Management

• Create, edit, and delete user accounts.
• Assign roles and permissions to users, including defining access levels for different functionalities.
• Manage user groups for streamlined permissions and administration.

System Configuration

• Configure global settings for the system, including security protocols and authentication methods (e.g., single sign-on).
• Set up integrations with external systems, such as Learning Management Systems (LMS) and Electronic Medical Records (EMR).
• Adjust notification settings for system-wide alerts and reminders.

Database Administration

• Manage data retention policies to comply with regulatory requirements.

Reporting and Analytics

• Access advanced reporting tools to generate analytics on user engagement, simulation outcomes, and resource utilization.
• This includes accessing
  • All Course reporting including the Gradebook Report, Learner Score Statistics Report, Learner Evaluation Report, Answer Analysis, Question Analysis, and Inter Rater Reliability Reports
  • Center Reports including: Center Sign In Hours, Center Utilization Hours, Annotation utilization, Learner Contact Hours, and Center Sign In Hours.
  • Participant Reports including Cross Course Report Export

Administrator

Within SimCapture this user role can:

User Account Management

• Create new user profiles and set up login credentials.
• Modify existing user information (e.g., email, role).
• Deactivate or delete user accounts as needed.
• Assign users to specific groups or departments.

Scenario Management

• Develop new simulation scenarios by uploading scripts, videos, and other resources.
• Edit existing scenarios to update content or improve instructional quality.
• Organize scenarios into categories or tags for easy access.
• Manage scenario versions for tracking changes over time.

Event Scheduling

• Create and schedule simulation sessions, including date, time, and location.
• Assign facilitators and participants to specific events.
• Send notifications or reminders to users about upcoming events.
• Manage cancellations or rescheduling of events.

Reporting Tools

• Access pre-built reports on user participation, performance metrics, and simulation outcomes.
• Customize reports to include specific data points or timeframes.
• Export reports in various formats (e.g., PDF, Excel) for sharing or analysis.
• Use analytics tools to visualize data trends over time.

System Configuration

• Configure integration settings with other systems (e.g., LMS, EMR).
• Set up data storage options, including backups and retention policies.
• Manage hardware settings for connected devices (e.g., manikins, cameras).
• Adjust user interface settings to enhance usability.

Feedback and Evaluation

• Create and customize evaluation forms for participants and facilitators.
• Set up automatic feedback mechanisms post-simulation.
• Collect and analyze feedback data to improve future simulations.
• Manage peer review processes for evaluation.

Customization

• Tailor workflows to fit specific training or assessment needs.
• Adjust notification settings and user prompts based on preferences.

Audit Logs

• Access the Center Usage Snapshot that tracks user activities within the system.
• Monitor changes made to user accounts, scenarios, and settings.
• Ensure compliance with organizational policies by reviewing audit trails.

Participant

Within SimCapture this user role can:

Access Simulation Scenarios in which the User is a member

• Scenario Library: Browse through a library of available simulation scenarios, which may include descriptions, objectives, and prerequisites.
• Search and Filter Options: Use search functionalities or filters to find specific scenarios based on topics, difficulty levels, or other criteria.

Participate in Simulations

• Active Engagement: Actively participate in live simulations by following the scenario scripts, interacting with manikins or virtual patients, and applying learned skills.
• Role Assignment: Assume specific roles as designated in the scenario, such as a healthcare provider or patient.

Access Learning Materials

• Pre-Simulation Resources: Access instructional materials, such as videos or documents, prior to simulations to prepare adequately.
• Post-Simulation Resources: Review additional materials or recommended readings provided after simulations to reinforce learning.

Submit Evaluations

• Feedback Forms: Complete post-simulation evaluations to provide feedback on the simulation experience, including aspects like realism, relevance, and facilitator performance.
• Self-Assessment: Participate in self-assessment forms to reflect on personal performance and learning outcomes.

View Personal Performance Reports

• Individual Reports: Access personalized performance reports that detail scores, competencies achieved, and areas for improvement based on simulation performance.
• Progress Tracking: Monitor progress over time by reviewing historical performance data across multiple simulations.

Schedule Participation

• Event Registration: Sign up for upcoming simulation events through a calendar interface, indicating availability and interest in specific sessions.
• Manage Participation: View a list of scheduled events and manage participation, including the ability to cancel or reschedule if necessary.

Communicate with Facilitators

• Direct Messaging: Use built-in messaging or communication tools to contact facilitators for clarification on scenarios or feedback on performance.