This guide will show you how to configure Standardized Patient encounters, including evaluations to the appropriate individuals participating in the session - Participant, Patient, and/or Monitor. Additionally, room configuration and operations of the system are also included.

If you are a System Administrator, click the gear icon on the global navigation menu of the home page to get started.

Registering a PC as an exam station via URL

From the system set-up menu, click the Exam Stations link found in the Exams field. A list of all configured exam stations is shown, with each station having two configured devices, one for the student and one for the standardized patient.

• Learner - This device is where the participant logs into their account and completes various activities such as the Honor Code, Door Note, EMR, and may self-start the session recording depending on what the administrator has chosen.
• Standardized Patient (SP) - This device shows the following:
  • Before the encounter, you will see either Waiting for learner to log in or Waiting for Student to Enter as the status outside the room. 
  • Depending on the chosen configuration, it may display the EMR or a Countdown timer during the encounter.
  • Following the encounter, the Standardized Patient may complete an evaluation.

Take these steps to register a new device for Standard Patient or Student view.

1. Log in as a System Administrator, within SimCapture and click the gear icon in the global navigation bar as shown above.
2. Click the Exam Stations link and click Register.
3. Use the Exam Room drop-down to select the specific Exam Room for the device you are logged in with to function as an Exam Station.
4. Use the Exam Station drop-down to select SP (Standardized Patient) or Student.
5. Click Save.

The PC that was just logged in now becomes the interface for the Student or Standardized Patient, allowing the activities mentioned above to occur. A browser opens with the appropriate station displayed.

Using the Cloud Exam System tray app to register an exam station

Note: The SimCapture Support team should be contacted so that they can install the tray app for you.

Follow these steps to configure the tray app and register an exam station.

1. Right-click the tray icon and select Reconfigure.
2. Enter the URL of the SimCapture UI Host. Click Save. You’ll then be taken to the login screen for the selected client. Note: The API and Exam System Host will already be set based on the associated region.
3. Log in as a System administrator.
4. Go to System Setup > Exam Stations and click Register.  
5. Select the exam room the station you’re on refers to, and whether you want it to be the learner or patient workstation.
6. Click Save. The interface will immediately change to reflect the terminal you selected.

Optional

Taking the below steps will allow the Cloud Exam to open automatically. 

1. Open two file explorer windows.
2. In one go to %APPDATA%\Microsoft\Windows\Start Menu\Programs\Startup for the user they will be logging in for the tray app (this is on a per-user basis).
3. In the second go to C:\Program Files\CloudExamSystem.
4. Create a shortcut for the CloudExamSystem.exe file.
5. Cut that shortcut and paste it into the startup folder. This will ensure that the tray app launches automatically when that user logs in.
6. Repeat these steps for each terminal.