SimCapture Enterprise offers robust calendaring features that allow administrators with calendar privileges to create, approve, deny, and manage reservations. Adding detailed session information enhances operational reporting and improves simulation center efficiency.

Granting Calendar Privileges

By default, all administrators can request reservations. However, only those with calendar privileges can create, edit, and approve them.

How to Grant Calendar Privileges:

1. Go to System Settings > Users and Security > Calendar.
2. Select Edit.
3. Search for and select the desired administrator.
4. Select Save.

Tip: System Administrators can assign calendar rights to individual users or all administrators.

Calendar Page Overview

Access the calendar from the global navigation bar. You can view it in:

• Month
• Week
• Day
• Upcoming
• Resource (ideal for spotting conflicts)

Key Features:

• Add/edit reservations
• Export schedules or raw data
• View reports
• Navigate through time periods

Export Tip: Use the iCalendar link to sync with external calendars. It stays updated unless the token is reset.

Creating and Managing Reservations

Adding a Reservation:

1. Select Add Reservation on the Calendar page.
2. Fill in the required fields.
3. Choose a color to categorize the event.
4. (Optional) Enable Participant Self-Enrollment and set available slots.
5. Select Save.

Use a searchable prefix in the title (e.g., “NURS 101 – Scenario Name”) to make it easier to find later.

Editing a Reservation:

1. Select the reservation.
2. Select More Details.
3. Select the pencil icon next to the field you want to edit.
4. Select Save.

Searching for Reservations

Use the Search Session Titles field or filters to locate reservations by:

1. Course
2. Participants
3. Support Staff/Faculty
4. Locations
5. Organizations
6. Simulators
7. Inventory

Tip: Establish naming conventions like “NURS,” “PEDS,” or “ED” to streamline searches.

Reservation Conflict Detection

If a reservation overlaps with an existing one (same date, time, and location), a warning will appear. Calendar administrators can choose to override and double-book if necessary.

Scheduling Multiple or Quick Reservations

Copying an Existing Reservation:

1. Select the reservation.
2. Select More Details > Copy.
3. Select a new date.
4. Select Copy again.

Quick Scheduling (Month/Week/Day/Resource Views):

1. Select a date and drag slightly until the field turns gray.
2. Release the mouse to open the Create Reservation form.
3. Select  Add Details > Confirm.

Resource View is especially helpful for spotting conflicts across rooms or simulators.

Viewing and Printing Reservations

• Hover over a reservation to preview facilitator and participant info.
• To print a daily schedule:

1. Go to Calendar > Print Schedule.
2. Select a date.
3. Select Print.
4. A .zip file with a PDF schedule will download.

If the download fails, check your browser’s pop-up blocker settings.

Exporting Calendar Data

• Export Schedule: Generates a link for syncing with external calendars (iCalendar format).
• Export Raw Data: Downloads an Excel file with detailed reservation data.

Need help managing your calendar or troubleshooting a reservation? Use the Feedback button or contact your SimCapture administrator.