Rotational Scheduling is a powerful feature available in SimCapture Enterprise with the Exam System. It simplifies the setup and execution of in-center and remote OSCEs (Objective Structured Clinical Exams), helping you manage learners, standardized patients (SPs), and scenarios across multiple rooms and time slots with minimal disruption.

Key Benefits

With Rotational Scheduling, you can:

• Create a dedicated reservation type for OSCEs
• Assign learners, SPs, and scenarios to specific time slots and rooms
• Automatically rotate learners through all scenarios
• Configure all rooms for a time slot with one click
• Detect scheduling conflicts using the built-in wizard

How to Set Up Rotational Scheduling

Step 1: Access the Agenda

1. Log in and go to the Courses tab.
2. Select your course.
3. Scroll to the Agenda pod and click Go to full agenda.
4. Select New Rotational Event - Note: At least one scenario must include a listed SP for this option to appear.

Step 2: Event Setup

• Set the start and end dates/times.
• Define the Session Length (from login to debrief).
• Click Next.

Time slots must be at least 5 minutes long.

Step 3: Select Rooms

• Choose Remote Rooms or In-Center Rooms.
• For remote: Enter the number of rooms needed.
• For in-center: Select rooms from the list and move them to the active column.

Step 4: Add Patients

• Select one or more patients from your scenarios.
• Use the arrows to add or remove them from the event.

Step 5: Add Learners

• Select learners from the course participant list.
• Use the arrows to assign or remove them from the event.

Step 6: Configure Encounters

• For each time slot and room, click + Add.
• Choose a Scenario, Patient, and Learner.
• Select Submit.

You can Edit, Remove, or Copy/Paste events between time slots.

Rotating Students Automatically

• Assign one time slot with a Scenario, SP, and Learner.
• Click Rotate to auto-fill remaining time slots.
• Repeat the process until all learners are scheduled.

Rotation only works when multiple scenarios are configured and not assigned to adjacent rooms.

Add Breaks or Apply to All

• Use Add Break to insert breaks between sessions.
• Use Paste to All Timeslots to duplicate an event across all time slots in a room.

Save and Submit

• Your work is auto-saved if you navigate away.
• Select Submit to finalize the schedule.
• Review any warnings and click Save.

Running the Event

1. Go to the Control tab.
2. Select SEE SCHEDULE.
3. Highlight your event and click Apply.

This will auto-configure all rooms with the correct Scenario, Patient, and Learner data for each time slot.

Need help setting up your OSCE event? Visit the SimCapture Help Center or contact your system administrator.