Operating the SimCapture Enterprise Course

This guide walks you through how to operate a course using the SimCapture Enterprise platform, including how to manage participants, sessions, evaluations, and course completion.

Before You Begin

Ensure your course is created and assigned the correct permissions. Only a Course Administrator or authorized user can start the course. Once started, evaluations and session tools become available.

Starting a Course

1. Go to the Courses section.
2. Find your course and select Start Course.
3. Confirm by selecting Update.

The course status will change to In Progress, making it visible in participants’ portfolios.

Course Statuses

• In Development: Not visible or assignable.
• In Progress: Active and available to participants.
• Complete: Closed for new sessions but can be rerun.

To change a course’s status:

1. Select the course name.
2. Select the pencil icon in the Details pod.
3. Choose the desired status.

Managing Participants

To view participant activity:

1. Select the course name.
2. Scroll to the Course Participants pod.
3. Select a participant’s name to view their activity and statistics.

Use the Learner Statistics Report for detailed performance insights.

Using the Course Agenda

The Agenda pod is your control center for managing:

• Reservations
• Course Evaluations
• Score Releases

Select Go to Full Agenda to access and manage these elements.

Course Evaluations

Evaluations are a key part of tracking learner progress and gathering feedback. SimCapture supports two main types:

Course Evaluations

These are not tied to a specific session or scenario. They can be used for:

• End-of-course feedback
• Faculty evaluations
• General learner reflections

How to Create a Course Evaluation:

1. Open your course and go to the Curriculum section.
2. Select Add New Evaluation.
3. Choose Create New or Copy an existing one.
4. Fill in the Title and Description, then select Save.
5. Add and preview questions, and monitor participant status.

Assigning Course Evaluations:

1. Go to Full Agenda > Assign Course Evaluation.
2. Set:
   1. Release Time
   2. Retraction Time
   3. Target Users (all or specific)
   4. Completion Mode (allow saving or require one-time completion)
3. Select Save.

IMPORTANT: Make sure the course is set to In Progress before the evaluation release time. Otherwise, it won’t appear in learners’ portfolios.

Viewing and Printing Evaluations:

1. Select the evaluation name to view results.
2. Use the Print option to generate a PDF of blank, in-progress, or completed evaluations.

During Session Evaluations

These are automatically triggered when a session begins. No manual assignment is needed. They are ideal for:

• Scenario-based assessments
• Real-time feedback
• Performance scoring

Admins can release scores and videos to participants after sessions.

Exporting and Reporting

From the course page, you can:

• Export the course agenda.
• Generate progress reports.
• Review session results and participant performance.
• Use the Course Validation Report to ensure all required evaluations are completed before releasing scores.

Completing a Course

When all sessions and evaluations are done:

1. Select Complete Course.
2. The course will be archived but can be rerun if needed.